Deposit

How to Deposit

Only authenticated users can deposit items. If you cannot find your home organization in the login dialog list of organizations then you can apply to register at clarin.eu, which will allow you to authenticate using the "clarin.eu website account". In case you cannot use any authentication method above or if you encounter a problem, do not hesitate to contact our Help Desk and under certain circumstances we might be able to create an account for you.

Step 1: Login

To start a new submission you have to log in first. Click 'Login' under My Account in the right menu panel.

Step 2: Starting a new submission

Now you have a new menu item 'Submissions' under My Account. Click on Submissions to go to the Submissions screen.

Now you should be on the main Submission and Workflow tasks page where you can view your incomplete/archive submissions. Click on the 'Start another submission' link to start a new Submission.

Step 3: Select type of your submission

You have initiated a new workflow item. In the next few steps you will provide the details about the item and upload content files. First select the type of the resource you are about to submit.

Click on one of the type buttons e.g. Corpus. Proceed with filling the basic information such as the title. Click Next to continue the following step.

Step 4: Describe your item

In the following two steps you will provide more details for your item. First describe the people, organization and projects involved with the item.

Fig5. Describing item - people and organizations

Next add your description, fill the language, etc.

Fig6. Describing item - resource details

Once you filled the necessary information, click Next to upload the content files.

Step 5: Upload files

In this step you will upload the content files of your submission. If there are no files, you can skip this step by clicking Next. The files can be added by clicking the browse button or you can drag and drop files in the gray area with text 'Drag and Drop file(s) here'.

Selecting files will open a dialog box, where you can enter the description of each file. To begin the file upload click 'Start Upload'.

Once the file(s) upload is done, press OK to close the dialog box. You can add more files or delete/modify the already uploaded ones, after you finish press Next to continue with the Licence selection.

Step 6: Select Licences

If you uploaded at least one file, you must select a licence under which you want your resources to be distributed in this step (data without licence is unusable because a user does not know how can he/she use it!). Please read the Distribution agreement carefully and click the red box to indicate your agreement (it will turn green).

Select the appropriate licence from the dropdown list, if you already have decided on the licence;

or use the OPEN Licence Selector, which will help you choose by asking few questions about the submission and your requirements

If none of the licences suits your needs contact our Help Desk.

For datasets that require licence signing

While we prefer open data and open source software, we understand it is not always possible. We can ensure that users must log in and sign a licence in order to download your data (see Restricted Submissions). If you need more information about the users than the fact that they authenticated via a university (or similar), we can ask for some specific attributes similar to standard web forms. This makes sense mostly for data with "no redistribution" clause in their licence.

Secure authentication is only possible for users from certain countries, including most of the Europe and the USA. This means that imposing a requirement for secure authentication from a university will exclude users from large parts of the world.

Click Next to continue.

Step 7: Leave a note

You can leave a note for the reviewer in this step.

Step 8: Review your submission

In this step you will review your submission before submitting it. Review page contains a sub-review panel for each of the step you have filled in before. If you want to change any field in a particular step just click Correct one of these and it will take you directly to the particular step page. Once you verify all the detail, submission can be made by clicking Complete Submission or you can click Save & Exit to save the submission for continue working on it later.

Step 9: Submit

Once you click the Complete Submission in the review step, item will be submitted for the reviewing by the editors. Once the editors approve the item it will appear in the repository. In case of any query regarding the submission, editors will contact you for the further detail.