Repository Privacy Policy

Name of the service

Literary and Linguistic Data Service

Description of the service

Repository of the Literary and Linguistic Data Service, incorporating the Oxford Text Archive collections, at the University of Oxford

Data controller and a contact person

Chancellor, Masters and Scholars of the University of Oxford
University Offices
Wellington Square
Oxford
OX1 2JD
United Kingdom
Technical contact:
John Pybus

Jurisdiction

UK, United Kingdom

Personal data processed

The following personal information is fetched from the Identity Provider server of your home organisation every time you log in to the service:

  • name
  • email address
  • unique ID to identify the user
  • user entitlement in special cases (for users within the University of Oxford )
Log files are created at various levels which include
  • email addresses, name, timestamp and the performed action
  • IP address
  • signed licenses if any

Purpose of the processing of personal data

Repository and services process personal data and log files for:

  • user authentication
  • user identification when signing licenses
  • user authorisation in special cases
  • automated sending of email messages necessary for use of the services (password reset, submission information etc.)
  • monitoring the load and capacity of the underlying server and the network
  • working out technical problems and investigating abuse of the service
  • statistics and development of the service

Third parties to whom personal data is disclosed

The personal data are not disclosed to anyone outside of the University of Oxford.

How to access, rectify and delete the personal data

The personal information is visible to you and to site administrators in your profile. If there is no profile, no personal data is directly stored. Use the technical contact above for any requests. To rectify the data released by your Home Organisation, contact your Home Organisation's IT helpdesk.

Data retention

Personal data is deleted on request of the user or if the user hasn't used the service for five years.

Data Protection Code of Conduct

Your personal data will be protected according to the Code of Conduct for Service Providers, a common standard for the research and higher education sector to protect your privacy.